Updated June 28, 2026. All pricing verified from public sources.
HVAC is not a generic trade. You deal with high-ticket installs, EPA refrigerant tracking, service agreements that pay the bills through winter, and customers who want a pricebook presentation, not a handshake estimate. The software you pick needs to handle all of that. Here are the six platforms that actually do.
| Software | Starting Price | Best For | Free Trial |
|---|---|---|---|
| Housecall Pro | $49/month | 1–7 truck residential shops | 14 days |
| Jobber | $39/month | Solo to 5-truck, client portal focused | 14 days |
| ServiceTitan | ~$250/tech/month | $2M+ residential, 8+ techs | Demo only |
| FieldEdge | $100/user + $125/tech | QuickBooks-heavy mid-market | Demo only |
| BuildOps | $200–400/user/month | Commercial HVAC and mechanical | Demo only |
| Service Fusion | $192/month flat | Unlimited users, fixed budget | Demo only |
If you have been using generic field service software or, worse, spreadsheets and QuickBooks alone, here is what HVAC-specific platforms bring to the table that matters.
HVAC is one of the few trades where flat-rate pricing is the industry standard. You do not bill hourly for a compressor swap. You quote a fixed price. Platforms like ServiceTitan and FieldEdge include built-in pricebooks with thousands of preloaded HVAC tasks: repair by unit type, install by tonnage, maintenance by season. Without this, your techs are inventing prices in the driveway.
Most HVAC contractors make their real margin on maintenance agreements, not one-off repairs. The software needs to handle recurring billing, seasonal reminders for spring AC and fall furnace tune-ups, and automatic renewal workflows. Housecall Pro and ServiceTitan both do this well. Jobber can handle recurring jobs but lacks the dedicated agreement module.
You carry capacitors, contactors, refrigerant, and motors on every truck. Good HVAC software tracks what is on each truck and deducts it when a tech closes a job. ServiceTitan has the deepest inventory system of the bunch. Housecall Pro and FieldEdge offer basic inventory tracking. Jobber does not do inventory at all. You will need a separate system.
Under the AIM Act, the EPA is phasing down HFCs, and refrigerant tracking requirements are getting stricter every year. Most general field service platforms do not touch this. ServiceTitan has added basic refrigerant logging. For serious compliance tracking, you will likely need a dedicated tool like RefriComply alongside your main platform. If you are a commercial HVAC contractor, BuildOps is worth a look. It handles the project paperwork side better than anything built for residential.
Housecall Pro is the most popular pick for residential HVAC contractors with a handful of trucks, and for good reason. The interface is fast. Techs actually use it. The online booking widget brings in leads while you sleep, and the SMS confirmations and reminders cut no-shows by a measurable amount.
At $49/month for the Basic plan, you get scheduling, invoicing, payment processing, online booking, and customer communication. The Max plan at $189/month adds the marketing suite (email campaigns, review requests, postcard mailers) and the sales dashboard that tells you which lead sources actually convert.
The HVAC angle: Housecall Pro does not have a native flat-rate pricebook or deep inventory tracking. If you run a simple residential shop doing service calls and replacements, that is fine. If you are doing complex installs with multiple equipment options and financing packages, you will outgrow it and want ServiceTitan or FieldEdge.
Jobber starts at $39/month and is the cleanest option for a solo operator or small crew who wants the basics done right. The standout feature is the Client Hub: a customer-facing portal where your clients approve quotes, see job status, and pay invoices. For an HVAC contractor, this portal alone eliminates dozens of "is my technician still coming?" and "can you resend that invoice?" calls per month.
Jobber recently added a consumer financing integration through Wisetack, which matters for HVAC because a $12,000 furnace replacement is a lot easier to sell when the customer can pay over 18 months. Housecall Pro has this too through GreenSky.
What you give up with Jobber: no inventory tracking, no flat-rate pricebook, and the reporting is thinner than Housecall Pro or ServiceTitan. If you run a 1–5 person shop and just need scheduling, quoting, invoicing, and a client portal, Jobber is hard to beat. If you need truck stock management or marketing automation, look elsewhere.
ServiceTitan is what HVAC contractors migrate to when they outgrow Housecall Pro. It starts around $250 per tech per month, requires a demo to get real pricing, and the implementation process is a multi-week project with training and onboarding fees that can run $5,000 to $50,000 depending on your size.
What you get for that: the deepest HVAC-specific feature set in the industry. The pricebook is massive and prebuilt for HVAC. The marketing ROI dashboard shows exactly how much you spent on Google Ads versus how much revenue those campaigns produced. The dispatch board handles complex multi-day installs with equipment staging. The service agreement module automates renewals, price escalations, and seasonal scheduling. The reporting engine can tell you average ticket by tech, by zip code, by equipment type.
The tradeoff is complexity. ServiceTitan is not something you pick up and learn in a weekend. It requires commitment. For a shop doing under $2 million in revenue with fewer than 8 techs, it is usually overkill. But if you are at that scale and plan to grow, it is the only platform that will keep up.
FieldEdge runs $100 per office user plus $125 per field tech, with a $500 to $2,000 setup fee. It is the answer for HVAC contractors who live in QuickBooks and do not want to change that.
FieldEdge was originally built by former HVAC contractors, and it shows. The QuickBooks integration is the cleanest in the industry. Jobs sync both directions in real time, not batch exports. Service agreement management is strong: it automatically generates maintenance visit reminders, handles price escalations, and tracks agreement profitability. The flat-rate pricebook is prebuilt with HVAC-specific tasks.
The downside: the mobile app looks dated compared to Housecall Pro or Jobber. Your techs will not be impressed walking on site. But the back office will love it. If your priority is accurate books and service agreement revenue, FieldEdge delivers where the prettier apps fall short.
BuildOps is the only platform on this list built specifically for commercial HVAC, mechanical, and specialty contracting. Most residential platforms fall apart the moment you try to mix service work with multi-month installation projects. BuildOps handles both natively.
Pricing runs $200 to $400 per user per month. Custom quotes only. It is not cheap. But if you are doing commercial refrigeration, industrial HVAC, or any mix of service contracts and construction projects, it is one of the few tools that does both without feeling bolted together.
BuildOps also includes a real project management module with Gantt charts, submittal tracking, and change order management. No other platform on this list offers that. If your business is 100% residential, skip BuildOps. It is designed for the commercial world and priced accordingly.
Service Fusion charges $192/month flat for unlimited users. That is the headline, and for HVAC contractors with a growing team who are tired of per-tech pricing, it is compelling.
Features include built-in VoIP (so every call from a customer pulls up their account automatically), GPS fleet tracking, inventory management, and QuickBooks sync. The feature set is strong for the price point. The downside: it is less polished than Housecall Pro, and the HVAC-specific tools like flat-rate pricebooks are not as deep as ServiceTitan or FieldEdge.
Service Fusion makes the most sense for a 5–20 tech residential HVAC shop that has outgrown per-user pricing but is not ready to spend ServiceTitan money. At $192/month total, it is one of the best value plays in field service software.
| Your Situation | Best Fit | Why |
|---|---|---|
| Solo operator or 1–3 techs | Jobber | Lowest price, best client portal, simple setup |
| 1–7 techs, want growth tools | Housecall Pro | Built-in marketing, SMS, online booking |
| 8+ techs, $2M+ revenue | ServiceTitan | Deep pricebook, marketing ROI, service agreements |
| QuickBooks is your backbone | FieldEdge | Best QB sync, strong service agreement automation |
| Commercial HVAC / mechanical | BuildOps | Only one with native project management |
| 5–20 techs, hate per-user pricing | Service Fusion | $192/month flat for unlimited users |
For most residential HVAC contractors with 1–7 trucks, start with Housecall Pro. It balances price, features, and ease of use better than anything else. If you are a solo operator keeping costs low, go with Jobber. If you are doing $2 million or more in revenue and need the full platform, ServiceTitan is the industry standard for a reason. Just budget for the implementation. For commercial HVAC, BuildOps is the only serious contender.
And a word on pricing: always ask for a demo. Most of these platforms negotiate, especially above 5 users. The list prices are starting points.